LARNED — The Pawnee County Commission met at 9 a.m. Nov. 18 for a regular meeting at the Pawnee County Courthouse. The following are approved minutes submitted by Pawnee County deputy county clerk Stacey Smith.
Pawnee County commissioners Donna Pelton; Kathy Bowman and John C. Haas, chair, were present.
• Stacey Smith, Pawnee County deputy county clerk. In absence of County Clerk Ruth Searight, Smith gave each commissioner copies of the Jan. 14, 2013, minutes, and County Clerk Searight had highlighted the official depositories for the county, as well as, KSA’s 9-1401 thru 9-1403, and 9-1405 thru 9-1408, regarding securing the deposits of public funds.
Commissioners said they would discuss it with John Settle, Pawnee County attorney, while in executive session.
Settle, county attorney, discussed the dirt from Hays Med. Settle said he would be back this afternoon to discuss some hospital issues, and will have some attorney/client privilege.
He discussed calling VonFeldt, Bauer and VonFeldt to get some questions answered on EEOC. He discussed mortgage registration fees.
• Commissioners read minutes from last week.
• Commissioners discussed the annexation of a road.
9:30 a.m. — Matt Heyn, Pawnee Valley Community Hospital administrator. Executive session for personnel issues, until 10 a.m.
10 a.m. — Scott Turner, R&B, office manager. Commissioners signed a letter giving Turner authority to sign on behalf of Pawnee County public transportation grant application for operating assistance and any day to day operating and reporting as required by KDOT.
Haas made motion, seconded by Pelton, and concurred by Bowman, to adopt revision to the document notifying public of rights Under Title VI (item No. 4 was revised).
• Kurt Demel, Pawnee County highway administrator; Settle; Lane Massey, Larned city manager, and Jerald Hadley, Larned Township trustee.
Demel discussed the annexation and the road going north to the new Larned city development, and who is going to maintain it.
Massey agreed to put it in writing that the city will maintain that road to the north of the first shed.
Also, discussed the proper permits were not obtained before the road was cut, and closed for the weekend. Haas explained to Massey this put the county is a bad position and caused an extreme hardship.
Massey discussed the water line crossing, also, and they decided to add it to the current permit. They are requesting that the road remain open.  It was requested of Massey to make sure and communicate plans with the Veterinarian Clinic.
Commissioners signed the road crossing permit.
Demel gave updates on road projects and equipment.
11:15 a.m. — Robert Pivonka, Larned City mayor.  Discussed city/county business.
1 p.m. — Settle.  Executive session, attorney/client privilege until 2 p.m.
2 p.m. — Hugh Proffitt, Captiva II, LLC, and Settle. Discussed the need to have a correction of description of an oil lease for execution by the commissioners. After discussion, Proffitt will get the divisional title opinion to Settle.
2:30 p.m. — Rod Wheaton, Pawnee County solid waste supervisor, discussed the letter from Kansas Department of Health and Environment regarding the 2013 groundwater sampling event. Commissioners agreed that Wheaton will call KDHE and see if they will allow five wells to be tested, and then he will report back. Commissioners agreed that Terracon will do the testing for $1,800 to $2,200.
2:45 p.m. — Demel gave the commissioners a land survey for the land the oil and gas lease is on.
3 p.m. — Settle, County Attorney. Executive session, 30 minutes, attorney/client privilege.
• Commissioners sorted through the mail.
• Commissioners signed a Kcamp questionnaire.
• Commissioners approved and signed checks for payroll, bills and expenses.
• Commissioners corrected and approved minutes of Nov. 4, 2013.
• Commissioners discussed Haas’ visit with Alco headquarters, regarding their closing.
• Commissioners approved and signed County treasurer’s quarterly report.
• Commissioners approved giving the Pawnee County Employees their Christmas gift on Dec. 9.
4:05 p.m. — The meeting was adjourned. The next meeting was scheduled at 9 a.m. Nov. 25.